Malawi Fisheries Repository Policy
The Malawi Fisheries Repository is a digital service that collects, preserves,
and distributes digital material generated primarily about fisheries and aquaculture.
This repository is meant to increase the use of science, analysis, and information for
decision-making, research and education. It is an online freely accessible tool and database
for anyone seeking fisheries related information including other materials that may be
difficult to access, for example, so-called grey literature which may not have been fully
accredited for international journal publication but nevertheless is very informative for
the advancement of fisheries and aquaculture. The repository contains over 1,700 entries of
bibliographic citations, article abstracts, links to article and book locations, and downloaded
scientific papers and journal articles. The intention is for the repository to grow with
opportunities for users to upload their own articles through a moderated process. The digital
repository is sponsored by the Fisheries Integration of Society and Habitats Project (FISH)
which is funded with the generous support of the American people through USAID and implemented
by Pact from 2015-2019. There are further plans to link the repository more widely to the region
and if possible, to continental and global web-based databases. The University of Rhode Island
(URI) and The Lilongwe University of Agriculture and Natural Resources (LUANAR) are core to the
creation and management of this digital repository. During 2019, LUANAR became responsible for
the sole management and operations of the repository.
Powered by DSpace, the aim of the repository is to improve dissemination and visibility
of a variety of scholarly materials throughout the academic communities and general public and
to provide a free and persistent point of access. The repository provides a robust platform for
saving, discovering and sharing, free of charge, the instructional, research, historic, and
creative materials by Malawians or on Malawi.
The open access repository specifically:
1.1. Opens up the outputs of universities and research to the world
1.2. Maximizes the visibility and impact of research
1.3. Showcases research on fisheries and LUANAR to interested stakeholders
1.4. Collects and curates digital outputs
1.5. Manages and measures research and teaching activities
1.6. Provides a workspace for work-in-progress, and for collaborative and large-scale projects
1.7. Enables and encourages interdisciplinary approaches to research and collaboration with development projects and other universities
1.8. Facilitates the development and sharing of digital teaching materials and aids
1.9. Supports student endeavours, providing access to theses and dissertations and a location for the development of e-portfolios
2. Content of the repository
The repository is restricted to:
2.2. Bibliographic references
2.3. Conference and workshop papers
2.4. Books, chapters and sections
2.7. Multimedia and audio-visual materials
2.13. Other special item types
3. Submission of items
3.1. Items may only be deposited by scientists, academics, librarians, scholars, policy makers, extension workers, or their delegated agents.
3.2. Depositors may archive their own work or other people’s works available publicly or with permission from the owner. The work’s owner must be someone who already has copyright to the work, an agreement license, or else has been given legally binding consent in writing by the person holding copyright or license to distribute the work on organization sites like the repository. The depositor must include an evidence of copyright, license, or a copy of the legally binding consent to the Repository Administrator at the time of the deposit and takes all legal risks and responsibilities upon themselves.
3.3. Eligible depositors who have signed a license agreement must deposit metadata for all their publications that will be in the repository.
3.4. Eligible depositors may deposit full texts of all their relevant publications, although they may delay making them publicly visible to comply with publishers' embargos.
3.5. The administrator of the repository only reviews items for the eligibility of authors/depositors, relevance to the scope of the repository, valid layout & format, and the exclusion of spam.
3.6. The validity, legality, and authenticity of the content of submissions is the sole responsibility of the depositor.
3.7. Items can be deposited at any time but will not be made publicly visible until any publishers' or funders' embargo period has expired. It is the responsibility of the depositor to make site administrators aware of any time-based embargos from publishers or funders.
3.8. Any copyright violations are entirely the responsibility of the authors/depositors and not the responsibility of LUANAR, Pact, USAID, or the United States Government.
3.9. If the repository receives proof of copyright violation, the relevant item will be removed immediately, and any legal actions will be forwarded to the depositor.
4. Preservation and withdrawal of items
4.1. Items shall be retained indefinitely.
4.2. The repository shall ensure continued readability and accessibility.
4.3. Items will be migrated to new file formats where necessary.
4.4. Where possible, software emulations will be provided to access un-migrated formats.
4.5. It may not be possible to guarantee the readability of some unusual file formats.
4.6. The repository shall regularly back up its files according to current industry best practice.
4.7. The original bit stream shall be retained for all items, in addition to any upgraded formats.
4.8. Items shall not be removed from the repository except under special circumstances such as:
4.8.1. Journal publishers' rules
4.8.2. Proven copyright violation or plagiarism
4.8.3. Legal requirements and proven violations
4.8.5. Falsified research
4.9. Withdrawn items' identifiers/URLs are retained indefinitely.
4.9.1. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories.
4.9.2. Tombstone citations shall be removed from public view.
4.10. Changes to deposited items are not permitted.
4.11. Errata and corrigenda lists may be included with the original record if required.
4.12. If necessary, an updated version may be deposited.
4.12.1. The earlier version may be withdrawn from public view by informing the Repository Administrator through an email immediately after depositing the newer version. Email: email@example.com
4.12.2. The original URL will be linked to the latest version.
4.13. In the event of the repository being closed down, the database will be transferred to an appropriate archive.
5.1. Anyone may access the metadata free of charge.
5.2. The metadata may be re-used in any medium without prior permission from repository administrator. Use is limited to not-for-profit purposes provided the OAI Identifier and/or a link to the original metadata record are given.
5.3. The metadata must not be re-used in any medium for commercial purposes without formal permission from repository administrator.
6. Full-text and other full data items
6.1. Anyone may access full text items free of charge.
6.2. Copies of full documents generally can be reproduced, displayed or performed, and given to third parties in any format or medium for personal research or study, educational, or not-for-profit purposes without prior permission or charge provided:
6.2.1. the authors, title and full bibliographic details are given
6.2.2. a hyperlink and/or URL are given for the original metadata page
6.2.3. the original copyright statement is given
6.2.4. the original rights permission statement is given
6.2.5. the content is not changed in any way
6.3. Full text items must not be sold commercially in any format or medium without formal permission of the copyright holders.
6.4. Some full text items are individually tagged with different rights permissions and conditions.
6.5. The repository is not the publisher; it is merely an online archive.
6.6. Mention of the repository is appreciated but not mandatory.
7. Policy Review
LUANAR in consultation with relevant stakeholders shall review and amend these provisions every two years. Such amendments shall be communicated in relevant notices with instructions and shared via the repository.
Return to Home